The charity making life better by water

Privacy Schedule for prize draws and competitions

This Schedule sets out details of our processing of personal information with respect to our prize draws and competitions.

It should be read in conjunction with the Trust Privacy Notice.

Controller of your information

We are the controller of your personal information. Where we legitimately share your information outside the Trust, the recipient organisation may either be the processor or joint controller, depending on the circumstances and subject to appropriate safeguards and controls.

Where we get your information from

Your information may be collected in a variety of ways.

Information you provide

  • Information that you give to us further to your participation in the prize draw or competition.

Information we obtain from other sources

  • We do not collect your information from other sources.

Information we create

  • We do not create information about you.

Information we collect about you

Depending on the circumstances, we may hold and process some, or all, of the information contained in Annex 1 – Schedule of personal information processed.

Special category information

We do not collect your special category information.

Criminal convictions and offences information

We do not collect your criminal convictions and offences information.

Why we process your information

Your personal information will be processed for the purposes set out in Annex 1 – Schedule of personal information processed and will not be processed for any other purpose.

Lawful basis

Your personal information will be processed under the lawful basis set out in Annex 1 – Schedule of personal information processed.

Where your information will be stored

Your information will be stored securely in a range of different places in the Trust’s information management systems, including in some circumstances and depending on your consents, our Customer Relationship Management (CRM) system.

Depending on the nature of the competition, we may publish your information on our website, for example photography competitions where the entries are published together with your name and other pertinent details. You will be told more about this at the time of entry.

How long we keep your information for

We will store your data only for as long as is necessary to select the winner and award the prize unless a longer retention period is required or permitted by law.

For some competitions and prize draws, we include an opt-in for marketing communications. If you consent to these communications, we will keep your information in line with our Privacy schedule for supporters.

Who we share your information with

Your personal information may be shared internally within the Trust with individuals who are required to receive it for legitimate business purposes according to their role, and in accordance with Annex 1 – Schedule of personal information processed.

Your information may be shared externally according to Annex 2 – Schedule of personal information shared.

International transfers

We do not currently share any of your information internationally.

Other relevant privacy documents

Internal

Changes to this Schedule

We may change this Schedule from time to time without notice to you. This is to ensure it reflects current legislation. In that case, the ‘latest version’ date in Annex 3 will also change. Any changes to this Schedule will apply to you and your data immediately.

If these changes significantly affect how your personal data is processed, we will take reasonable steps to let you know.

Latest version

This Privacy Schedule is reviewed periodically when changes are required, and in any event every three years. If the version you are viewing is older than three years, please ensure that you have the up-to-date version by contacting [email protected].

See Annex 3 - Version Control.

Last Edited: 08 December 2023

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