It should be read in conjunction with the Trust Privacy Notice
Controller of your information
We are the controller of your personal information. Where we legitimately share your information outside the Trust, the recipient organisation may either be the processor or joint controller, depending on the circumstances and subject to appropriate safeguards and controls.
Where we get your information from
Your information may be collected in a variety of ways.
Information you provide
- When you submit an online or paper application as part of our tender process and subsequently as part of our onboarding process.
- When we correspond with you to become a supplier outside of the tender process.
Information we obtain from other sources
- We do not collect your information from other sources.
Information we create
- We do not create any information about you.
Information we collect about you
Depending on the circumstances, we may hold and process some, or all, of the information contained in Annex 1 – Schedule of personal information processed.
Special category information
We do not collect your special category information.
Criminal convictions and offences information
We do not collect your criminal convictions and offences information.
Why we process your information
Your personal information will be processed for the purposes set out in Annex 1 – Schedule of personal information processed and will not be processed for any other purpose.
Your personal information will be processed under the lawful basis set out in Annex 1 – Schedule of personal information processed.
Where your information will be stored
Your information will be stored in a range of different places, including Trust SharePoint files and SAP.
Who we share your information with
Your personal information may be shared internally within the Trust with individuals who are required to receive it for legitimate business purposes according to their role, and in accordance with Annex 1 – Schedule of personal information processed.
Your information may be shared externally according to Annex 2 – Schedule of personal information shared.
We do not currently share any of your information internationally.
Other relevant privacy documents
Changes to this Schedule
We may change this Schedule from time to time without notice to you. This is to ensure it reflects current legislation. In that case, the ‘latest version’ date in Annex 3 will also change. Any changes to this Schedule will apply to you and your data immediately.
If these changes significantly affect how your personal data is processed, we will take reasonable steps to let you know.
This Privacy Schedule is reviewed periodically when changes are required, and in any event every three years. If the version you are viewing is older than three years, please ensure that you have the up-to-date version by contacting [email protected]