Annex 1 – Schedule of personal information processed
Annex 1 – Schedule of personal information processed
Annex 1
| Type of information | Information | Reason | Lawful basis and special condition (where appropriate) |
| Identification information | o Name | To identify you. | Legitimate interest. The Trust has a legitimate interest to identify you as an individual having made an application. It is also in your legitimate interest. Consent – where we keep this on file for future opportunities if your application is unsuccessful. You do not have to consent to this, but we will not be able to keep you in mind if you do not and your information will be deleted after three months. |
| Contact information | o Address o Email address o Telephone number o Zoom, Teams or other online contact | o Address o Email address o Telephone number o Zoom, Teams or other online contact | Legitimate interest. The Trust has a legitimate interest to process this information to correspond with you as part of the application process. It is also in your legitimate interest. Consent – where we keep this on file for future opportunities if your application is unsuccessful. You do not have to consent to this, but we will not be able to keep you in mind if you do not and your information will be deleted after three months. |
| Professional background information | o Qualifications o Skills o Experience o Employment history | To determine your suitability for the role. | Legitimate interest. The Trust has a legitimate interest to process this information to assess and determine your suitability for the role as part of the application process. It is also in your legitimate interest. Consent – where we keep this on file for future opportunities if your application is unsuccessful. You do not have to consent to this, but we will not be able to keep you in mind if you do not and your information will be deleted after three months. |
| Disability information and connected health information | o Details of your health and disabilities and required reasonable adjustments. o On application you are invited to confirm whether you have a disability which requires a reasonable adjustment. No other information is requested unless you are offered an interview, at which point you are asked to provide more information. o If you are not selected but meet the job criteria and you have confirmed that you have a disability, you will be invited to an interview (Disability Confident). | To assess what reasonable adjustments should be made during the recruitment process, in accordance with our legal obligations, e.g., to assist with interviews and assessments. To assess whether to invite you to an interview under Disability Confident. | Legal obligation (lawful basis). Necessary for exercising legal obligations or rights in relation to employment (special condition). You do not have to provide this information, but if you chose not to, we are unable consider reasonable adjustments that you may require as part of the application process, or your position under Disability Confidence. |
| Criminal records and offences information. | o Whether you have any unspent convictions or outstanding criminal investigations or charges; and any further details you wish to provide at this stage. o You do not have to provide details of these at this stage but will be invited to do so should your application be successful. | To exercise due diligence with regards to safeguarding the Trust, its reputation, and its employees, volunteers, and customers. | Legal obligation (lawful basis). Necessary for exercising legal obligations or rights in relation to employment (special condition). Special conditions – employment purposes. |
| Equal opportunities monitoring information | o Ethnic origin o Sexual orientation o Gender o Gender reassignment o Marriage or civil partnership o Age o Nationality o Disability o Religion | For the purpose of equal opportunities monitoring and statistical reports in accordance with our legal obligations. | Legal obligation (lawful basis). Reasons of substantial public interest with a basis in law (equality of opportunity and treatment), where the information is special category information (special condition). |
Last Edited: 08 December 2023
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