Annex 1 – Schedule of personal information processed
Annex 1 – Schedule of personal information processed
Annex 1
| Type of information | Information | Reason | Lawful basis and special condition (where appropriate) |
| Identification information | o Name o Date of birth o Address o Email address o Telephone number | To identify you. We any combination of these pieces of information to ensure we are dealing with the correct person in email or over the telephone. | Public task. Boat licensing and mooring permits are part of the Trust’s public task. Contract - for services such as permits, licences or agreements. |
| Contact information | o Address o Email address o Telephone number o Your social media details if you contact us online | To contact you and to issue and administer a boat licence, business boating agreement, mooring permit, and associated services (e.g., utilities). To communicate with you regarding boating related matters, such as stoppages, alerts and incidents and updates to the terms of your licence, agreement, or permit. With your consent, to send you more general boating news and updates. Where relevant, to facilitate your booking of a safe passage between waterways, including non-Trust waterways. To contact you about surveys or consultations conducted by the Trust, or third parties in which you may have an interest. | Public task. Boat licensing and mooring permits are part of the Trust’s public task. Consent - to provide general boating news and updates. You do not have to consent to this, and it will not affect your boat licence of other permits or agreements if you do not. Contract - for services such as permits, licences or agreements. Legitimate interest – for boating alerts and communications and facilitation of safe passage. The Trust has a legitimate interest to send you important boating information to ensure that you are kept adequately up to date. It is also in your legitimate interest. Legitimate interest – for facilitating safe passage and in relation to surveys and consultations. The Trust has a legitimate interest to share your information for your safety and for your ease of passage. It is also in your legitimate interest. |
| Financial details | o Credit card o Debit card o Bank account | To take payment for your licence or permit or other facility or service provided by the Trust or its partners. | Public task. Boat licensing and mooring permits activities are part of the Trust’s public task. Contract - for services such as permits, licences or agreements. |
| Boat details | o Dimensions o Index number o Insurance details o Boat safety details o Qualification for discount o Details relating to your home mooring, where relevant | To identify your boat. To administer your licence or permit and ensure compliance with licence conditions regarding insurance. To determine whether to issue a licence or permit. Where relevant, to send to third parties to facilitate your safe passage when transiting non-Trust waterways and ensure compliance with licence requirements. | Public task. Boat licensing activities are part of the Trust’s public task. Contract - for services such as permits, licences or agreements. Legitimate interest – for facilitating safe passage. The Trust has a legitimate interest to share your information for your safety and for your ease of passage. It is also in your legitimate interest. |
| Boat movements | o Information regarding where your boat has been sighted along our network. | To evidence boating navigation and mooring patterns in accordance with licensing conditions and mooring permits. | Legitimate interest. The Trust has a legitimate interest to process information about your boat movements, to monitor and assist in compliance with the terms and conditions of your licence and mooring permits. It is also in your legitimate interest. |
| Disability information | o Information regarding your disabilities (mental and physical) insofar as it relates to the terms of your licence and ability comply. | To consider and effect reasonable adjustments to the terms of your boat licence, moorings, or provision of other waterway services. | Legal obligation (lawful basis). Explicit consent (special condition). If we do not collect this information, we may be unable to assess and effect reasonable adjustments. |
| Health and medical information. | o Health and medical conditions, including ongoing conditions (where relevant). | To consider any assistance we can provide to assist in compliance with your licence conditions, or to consider any application to waive conditions due to health conditions. | Legal obligation (lawful basis). Reasons of substantial public interest – statutory and government purposes (special condition). If we do not collect this information, we may be unable to assist you in complying with your licence conditions or consider an application to waive conditions on health grounds. |
| Legal or enforcement proceedings information. | o Information regarding non-compliance with licence or mooring conditions. o Information regarding any other proceedings arising out of the terms of your licence or use of waterways regulations. | To administer and ensure compliance with licence and mooring and use of waterways conditions. | Public task. Boat licensing activities are part of the Trust’s public task. |
| Interactions with the Trust regarding your licence, permit or agreement or any enquires, feedback, complaints, or other contact. | o Any information you choose to share with the Trust as part of these interactions. | To administer and evidence your relationship with the Trust. To deal with your enquiry effectively and appropriately. | Public task. Boat licensing and mooring permits are part of the Trust’s public task. |
Last Edited: 08 December 2023
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