Annex 1 – Schedule of personal information processed
View our schedule of personal information processed below.
Annex 1
| Type of information | Information | Reason | Lawful basis and special condition (where appropriate) |
| Identification information | Name | To identify you. To prove your identity, where necessary, for example where freedom of information requests and data subject rights requests are made. | Legitimate interest. The Trust has a legitimate interest to identify you as an individual having contacted the Trust. It is also in your legitimate interest. Legal obligation – in relation to information requests under data protection legislation. |
| Contact information | Address, Email address, Telephone number, Social media | To deal with your enquiry, request for information, resolve the query or complaint, or otherwise respond. In some circumstances, to prove your identity. To facilitate your attendance on events or other activities in line with the referral. | Legitimate interest. The Trust has a legitimate interest to process this information to correspond with you further to your contact. It is also in your legitimate interest. Legal obligation – in relation to information requests under data protection legislation. Consent (where information is supplied pursuant to a health referral). |
| Information about your interest in our work and records of our correspondence. | The substance of your area of interest, complaint, comment, request, or communication and a record of our correspondence. | To provide a bespoke and tailored response or actions and keep a record for future reference. | Legitimate interest. The Trust has a legitimate interest to process this information to deal with your contact effectively. It is also in your legitimate interest. |
| Information provided under data protection legislation. | Information provided to us pursuant to correspondence in relation to: Freedom of Information and Environmental Information requests. Individual Rights Requests. Data breach reports. Any other correspondence in relation to data protection. | To deal with your request or query and comply with data protection legislation and maintain effective compliance records. | Legal obligation. The Trust has a legal obligation to process this information to comply with data protection legislation. |
| Health information | Information provided as part of a health and wellbeing referral from a medical or wellbeing professional. | To facilitate your attendance on events or other activities in line with the referral. | Consent. Explicit consent (special condition) |
Last Edited: 21 August 2025
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