Annex 1 – Schedule of personal information processed
Annex 1 – Schedule of personal information processed
Annex 1
| Type of information | Information | Reason | Lawful basis and special condition (where appropriate) |
| Identification information | o Name | To identify you. To prove your identity, where necessary, for example where freedom of information requests and data subject rights requests are made. | Legitimate interest. The Trust has a legitimate interest to identify you as an individual having contacted the Trust. It is also in your legitimate interest. Legal obligation – in relation to information requests under data protection legislation. |
| Contact information | o Address o Email address o Telephone number o Social media | To deal with your enquiry, request for information, resolve the query or complaint, or otherwise respond. In some circumstances, to prove your identity. | Legitimate interest. The Trust has a legitimate interest to process this information to correspond with you further to your contact. It is also in your legitimate interest. Legal obligation – in relation to information requests under data protection legislation. |
| Information about your interest in our work and records of our correspondence. | o The substance of your area of interest, complaint, comment, request, or communication and a record of our correspondence. | To provide a bespoke and tailored response or actions and keep a record for future reference. | Legitimate interest. The Trust has a legitimate interest to process this information to deal with your contact effectively. It is also in your legitimate interest. |
| Information provided under data protection legislation. | Information provided to us pursuant to correspondence in relation to: o Freedom of Information and Environmental Information requests. o Individual Rights Requests. o Data breach reports. o Any other correspondence in relation to data protection. | To deal with your request or query and comply with data protection legislation and maintain effective compliance records. | Legal obligation. The Trust has a legal obligation to process this information to comply with data protection legislation. |
Last Edited: 08 December 2023
Stay connected
Sign up to our monthly newsletter and be the first to hear about campaigns, upcoming events and fundraising inspiration