Annex 1 - Schedule of personal information processed
View our schedule of personal information processed below.
Annex 1
| Type of information | Information | Reason | Lawful basis |
| Still images, video footage and audio caught on CCTV cameras, BWCs and any other image capture devices. | Images and audio of individuals. | To prevent, deter, detect, and investigate incidents involving Trust assets and interests. To safeguard Trust employees, volunteers, customers, and visitors. To monitor professionalism of Trust staff and volunteers, when interacting with customers or visitors. To evidence non-compliance with licence terms and conditions, byelaws, and statutory obligations. To evidence Trust compliance with Civil Procedure Rules and statutory obligations. To review and consider complaints or reports of incidents. To reduce the fear of crime and anti-social behaviour on Trust property, by providing assurances that captured footage will help support consequential action. | Legitimate interest. The Trust has a legitimate interest to monitor its business to ensure the effectiveness of its work, protection of the public, investigation of criminal offences and anti-social behaviour, compliance with statutory obligations and Trust policies, and to ensure adjustments to licence conditions are made. Trust staff, volunteers, customers, and visitors have a legitimate interest in such monitoring to feel safe. |
| Images of vehicle number plates | Images of vehicle registration plate numbers and Vehicle Registration Marks (VRMs), and time and date of capture. | To evidence, and issue financial invoices for parking infringements on Trust land. To evidence and pursue civil claims for damage to Trust property or land. To evidence and investigate allegations of criminal activity, anti-social behaviour, and other legal compliance issues (e.g., health and safety regulations). | Legitimate Interest. The Trust has a legitimate interest in ensuring its property is effectively managed in terms of the law, health and safety, criminal investigations, and parking enforcement. |
| Identification information | Name and address of the owner/keeper of a relevant vehicle (obtained from authorities such as the DVLA). | To enforce parking charges, where necessary. | Legitimate Interest. The Trust has a legitimate interest in ensuring its property is effectively managed in terms of parking enforcement. |
| Telematics information from Trust fleet vehicles | Location data Recordings of surroundings via outward-facing dashcam Log of driving styles and infractions (e.g. harsh breaking, proximity to other vehicles, signs of fatigue, smoking, seat belt infringements, distractions) Video recordings of the driver (where appropriate) | To trace the location of Trust vehicles. For health and safety purposes. To evidence incidents in the event of a claim. To educate the Trust and the individual driver on safer driving practices. To support further action in the case of concerns being raised, including monitoring of driving styles, further education, or disciplinary action. | Legal obligation – the Trust has a legal obligation to ensure the safety and safeguarding of its staff, volunteers, customers and the public. Legitimate Interest. In all other respects, the Trust has a legitimate interest in ensuring its vehicles are properly managed in terms of location and driving styles, in the interests of the Trust, Trust staff and the public. |
Last Edited: 30 July 2025
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