Project Coordinator - Unlocking Hidden Stories

We are seeking a Project Coordinator in a consultancy capacity to work with us on a 12-month Arts Council England funded project, Unlocking Hidden Stories.

Power Hall at the National Waterways Museum Ellesmere Port

Unlocking Hidden Stories aims to engage Canal & River Trust staff with the eclectic collections held by the National Waterways Museum.  We want Trust staff and other stakeholders of the museum to engage with the collection in a dynamic and interactive way.  It is anticipated that, subject to Covid, this will involve various people to visit the stores/displays and choosing an object for which they will become the ‘champion’.  This will involve developing a presence online and in social media, explaining why they chose that object, what it means to them and why.  Having established the online exhibition of ‘champions’ and their objects, we will then encourage others to comment, thus building a narrative around each item and ultimately added to the repository of information about them.

Role of the Project Co-ordinator

The Project Coordinator will:

  • Liaise with the project steering group
  • Plan the project & review the budget
  • Create project web pages, with the Trust’s IT and Marketing team
  • Liaise with, and co-ordinate, both internal and external project stakeholders
  • Create a PR & Marketing Plan with the Trust’s Marketing team
  • Coordinate Site visits – arrange for staff, community participants and external stakeholders to visit the Trust’s museums and museum stores, and facilitate the engagement with the objects held on these sites
  • Facilitate virtual engagement with external stakeholders as and when necessary
  • Facilitate ongoing social media which enables the participants interaction with objects to be recorded online
  • Help in the creation of several small films featuring the project’s individual participants and the production of a film which details the whole project
  • Design a project toolkit for future use
  • Carry out ongoing evaluation of the project and produce an evaluation report on completion.

Skills & Experience:

The appointed consultant will have:

Knowledge of:

  • how museums work with communities, and external stakeholders, to create access to collections.
  • project planning, meeting deadlines, budget management and review.
  • interview techniques (both video and oral).
  • digital and online museum collections and how social media can be used to access a collection.
  • evaluation techniques, which can be applied throughout this project; and
  • awareness of museum collections management, care and documentation.

Skills in:

  • communication and an ability to work as part of a team.
  • Organisation and ability to plan own work, facilitate the program of external interviews and site visits; and
  • Interpersonal, able to work closely with other Trust staff, community groups and external stakeholders to make them feel comfortable and able to express themselves.

You must also hold a current driving license and be willing to travel to Trust offices across the UK (additional travel expenses for these journeys will be paid).

You must be flexible in the days you work. Although we will suggest best working days, you will need to be flexibility when making arrangements to meet external participants at the various sites.

Budget & programme

The fee for the Project coordinator is £18,000 plus reasonable travel expenses (The overall budget for the project is £33,451).

The anticipated start date for the project is the week commencing 19 April 2021 and a completion date no later than 1 March 2022.

Your Proposal

We would like you to set out your approach to our requirements and highlight your strengths, skills and relevant areas of experience. We want to know why you want this commission, and we want to get a sense of how you will work in close partnership with our Steering Group.  Please provide the following:

  1. Approach and Methodology
  2. An approach to the project which reflects the above programme
  3. Budget breakdown, including fees, allocation of costs relating to each aspect of work and any associated fees relating to sub-contractors.
  4. Case studies of relevant experience
  5. Excluding CV’s and case studies, you should do this within 4 sides of A4.

About the Canal & River Trust

The Canal & River Trust is the charity that looks after and brings to life 2,000 miles of waterways across England and Wales, because we believe that life is better by water. Every role across the Trust plays its part in transforming our canals and rivers into spaces where local people want to spend time and feel better, bringing wellbeing benefits to millions.

Tender Submission and decision-making process

Tenders should be submitted by email to Rebecca Mason at by 5pm on 31 March 2021.  We may arrange for an informal discussion about the project with preferred applicants prior to appointment.  These will take place the week commencing 05 April.  If you are not available that week, please let us know in your submission.

Last date edited: 16 March 2021