Annex 1 – Schedule of personal information processed
Annex 1 – Schedule of personal information processed
Annex 1
| Type of information | Information | Reason | Lawful basis |
| Identification information | o Name o Date of birth o Address o Email address | To identify you. | Legitimate interest. The Trust has a legitimate interest to identify you as an individual making a booking or order to attend an event or for goods or services. It is also in your legitimate interest. Contract – where we collect your name for the purpose of providing goods or services. Public task – for angling activities which are part of the Trust’s public task. |
| Contact information | o Address o Email address o Your social media details if you contact through that medium o Emergency contact o Telephone number | To notify you of updates and provide information relevant to your booking, right to fish, or order of goods or services. To facilitate the purchase and delivery of goods from our online shop. With your consent, to keep you informed about our work, products, and services, to send you user and satisfaction surveys, or invite you to participate in research. To notify you about any other information pertinent to our relationship with you, for example waterway alerts. | Contract - where information is processed to facilitate participation in festivals and events or the provision of other goods or services, so that we can comply with our obligations under a contract with you. You do not have to provide this information, but we are unable to process your booking, application, or purchase without it. Consent where we contact you for marketing purposes. Legitimate interest for all other purposes, including to notify you about any information pertinent to our relationship with you, e.g. waterway alerts. The Trust has a legitimate interest to contact you with relevant information about your order or booking or any other relevant information. It is also in your legitimate interest. Public task – for fishing activities which are part of the Trust’s public task. |
| Demographic information | o Gender o Age – for age-restricted activities and health and safety, and for age-related activities where cost is determined by age o Ethnicity o Sexuality o Socio-economic background | We collect your gender only for our LETS campaigns (Let’s Fish, Let’s Paddle). This is for statistical purposes to allow us to review and report on demographics and drive participation in the events. We collect your age only for age-restricted activities, to assess health and safety and safeguarding requirements. Other information is collected for statistical purposes to allow us to review and report on demographics and drive participation in the events and will be anonymised. | Legitimate interest – for gender information and for age information to establish appropriate cost. The Trust has a legitimate interest to review and report on the demographics of participation in certain events. Legal obligation – for age information You do not have to provide this information, but we will be unable to properly assess health and safety and safeguarding without it. Consent (lawful basis). Explicit consent (special condition). |
| Angling details | o Angling club details | For angling customers - to administer you right to fish in our waterways. | Public task. Fishing activities are part of the Trust’s public task. |
| Financial details | o Credit card o Debit card o Bank account | Where relevant, to take payment for entry into events, to take part in festivals or to pay for goods or services. | Contract. This is so that we can comply with our obligations under a contract with you. Public task – for fishing activities which are part of the Trust’s public task. |
| Accidents and incidents information | o Information relating to accidents and incidents while on Trust premises or during Trust events. o Interactions with us as part of the report of any accident or incident and any information in relation to these. | For health, safety, and security - to investigate accidents and improve our premises and working practices. | Legal obligation. We have a legal obligation to investigate accidents and incidents as part of our duties to ensure the health and safety and safeguarding of those on our premises. |
| Dietary requirements | o Information about your dietary requirements, when provided for catering purposes at events. | To ensure you are provided with food and drink suitable to your faith or health or in accordance with your dietary preferences. We collect this information for no other purpose, and do not process it in order to obtain details of the underlying reasons for such requirements. | Consent (lawful basis). Explicit consent (special condition) You do not have to provide this information, but without doing so we are unable to provide for your catering requirements. |
| Health information pertaining to access requirements | o Information about your health, for example disability or mobility issues, when provided for the purpose of attending an event of other function. | To ensure your safety, security and comfort when attending an event. | Consent (lawful basis) Explicit consent (special condition) You do not have to provide this information, but without doing so we are unable to ensure your safety, security or comfort. |
| Property details | o Details of your property where you are having work done that requires Trust approval. | To administer and record the approval and its purpose. | Legitimate interest. The Trust has a legitimate interest to record the details in order document and administer the approval. It is also in your legitimate interest. |
Last Edited: 08 December 2023
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