Annex 1 – Schedule of personal information processed
Annex 1 – Schedule of personal information processed
Annex 1
| Type of information | Information | Reason | Lawful basis and special condition (where appropriate) |
| Identification information | o Name o Signature | To identify you and to evidence your consent to take part in the research. | Legal obligation. The Trust has a legal and regulatory obligation to record consents to participate in research and process personal information. Consent for the purpose of identifying you and your research participation. |
| Contact information | o Telephone number o Email address | To contact you about further research or about the research currently being undertaken. Where you have consented to receiving marketing material, to contact you about our work. | Consent. You do not have to consent to either of these and it will not affect your involvement in the research if you do not. |
| Demographic information | o Age o Ethnicity o Socio-economic status | To monitor equality, inclusion, and diversity. This information is anonymised. | Consent (lawful basis). Explicit consent (special condition). You do not have to provide this information, but we require your consent to do so. It will not affect your involvement in the research if you do not provide it. |
| Response to survey questions | Relating to: o Wellbeing o General health o Loneliness o Physical activity o Other interests o Details about your experience of the Trust and its activities and programmes. | To evidence the impact of our work for individuals and communities. And to evaluate the effectiveness of our programmes and activities. This information will inform our strategy. | Consent (lawful basis). Explicit consent (special condition) - where the information amounts to special category information (e.g., health information). You do not have to provide this information, but we require your consent to do so. It will not affect your involvement in the research if you do not provide it and you are free to provide as much or as little information as you chose. |
| Documentary information | o Your image in photographs or videos from which you may be identified, captured specifically or incidentally, and may be accompanied by other identification information. o Written or orally recorded words which you provide about your experience with the Trust or its waterways or surrounding areas. | For marketing or promoting the work of the Trust. For example, on social media, a presentation, our website or in printed literature. For archival or documentary purposes. | Consent where a photograph or video of you, or your written or audio story, is captured pursuant to an organised project. |
| Consent information | o Name o Email address o Signature, where relevant o Telephone o Postcode | To evidence your consent to collect and process the images, video, or story. | Legal obligation. The Trust has a legal obligation to record consents to process personal information, in this case the images and stories for evidential and data protection management purposes. |
Last Edited: 08 December 2023
Stay connected
Sign up to our monthly newsletter and be the first to hear about campaigns, upcoming events and fundraising inspiration