Leigh Canal Festival Secretary


Reference: OPP0004014

Activities: Management and supervision

Starts: Anytime


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The Secretary has a role to play in organising and recording meetings, maintaining records and dealing with communication and correspondence.

Ensure meetings are effectively organised and recorded
? Liaison with Chair to plan meetings
? Receive agenda items from members
? Book meeting venues and make members aware of dates in advance
? Circulating agendas and reports in advance of meeting
? Taking and circulating notes of meetings

Maintaining records and administration
? Keep up to date contact details for committee members
? Maintain notes of meetings
? Be a custodian for the committee’s governance documents
? Checking meetings are quorate
? Sit on appraisal and recruitment meetings

Communications and correspondence
? Respond to any committee correspondence and maintain records
? Keep a record of publications and activities of the committee
? Prepare an annual report if needed

Represent the organisation.
? To communicate effectively the vision and


Skills required

? Methodical and organised
? Bring objectivity to proceedings
? Deal promptly with correspondence
? Able to take accurate meeting notes
? Make sure members have all necessary information before meetings
? Have knowledge or experience of committee procedures or be willing to learn

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